Two weeks to Paperless for 18 sites
For Quantuma, sending the post was consuming huge amounts of time and huge amounts of space. Piles of paper filled the office which were becoming increasingly harder to track. That is, until they found Postworks.
Quantuma’s offices were always busy. Not surprising really, considering the reputation that precedes them. The advisory firm offers unparalleled advice for businesses, making sure that every assignment benefits from their partner-led approach. But with every new case comes new piles of paper and another person added to the queue for the franking machine.
“We were constantly trying to find space to pack multiple circulars, paperwork was everywhere!” – Victoria Brecht, Compliance and People Development Assistant, Quantuma.
Drowning in Paperwork
Managing their paperwork as best they could, Quantuma’s teams used every available space to manually print two copies of every letter, check every document and match it to its attachments, hand stuff the letters into envelopes, and then slide each one through one of their many franking machines.
With paperwork piled all around the office, it was increasingly difficult to keep track of the letters that had been sent.
Leaving the paperwork behind
Finding the right time to make a change is hard, but with all staff from 18 locations suddenly working from home – Victoria was forced to find a better solution that would work for everyone.
At the time, Victoria was after any solution that would get their post sent, and their deadlines met. They were looking for someone that could be relied on to make sure the post went out – no matter what the pandemic throws at them.
Once Victoria found Online Franking as a solution, the plan was to get in touch with a range of providers to find the solution that worked best – but there was no need. After seeing a walkthrough of the Postworks system, Victoria was sold on the dream and never looked back.
Going paperless
“It’s amazing to have a remote system to send our post, no matter where we are we can always get our letters sent.” – Victoria Brecht, Compliance and People Development Assistant, Quantuma.
Now there is no looking back for Victoria and her team.
Quantuma are using PostboxCloud™, the browser based platform by Postworks for sending and receiving their post. There were no IT installs needed and rollout across 18 sites took just 2 weeks. That’s users trained and posting! Easy.
Postworks took the reins for the implementation and worked collaboratively with Victoria to make sure all sites were up to speed. Many of the users who were nervous about switching to paperless, really enjoy the award-winning Postworks support chat that connects them to a real human in the UK in a matter of seconds.
Using Postworks means that Insolvency Practitioners, like Quantuma, are meeting their statutory deadlines and are given a clear audit trail as evidence that the requirements have been met.
The integration with IPS Turnkey was an added bonus. Sending letters has never been easier. Hours sending post have become minutes, letterheads are added automatically and attachments are expertly matched to each letter with only a few clicks.
“The whole Postworks team from our account manager to the support team on chat are incredibly supportive and responsive. Even our less technically minded team members have always felt thoroughly supported and now use the system with ease.” Victoria Brecht, Compliance and People Development Assistant, Quantuma.
And the piles of paper are a thing of the past.
“Postworks, helping us to meet our deadlines during the Covid-19 pandemic” – Victoria Brecht, Compliance and People Development Assistant, Quantuma.
If you, like Victoria, want a solution that will stand firm against the pandemic, is easy to use, and will help you get back in control of your postage, get in touch with our support team at [email protected] and arrange a 10 minute walkthrough.
